Why we collect and use this information
We use the data:

• to distribute our newsletter by email or post
• to collect donations
• to prepare accounts and claim Gift Aid from HMRC
• to sell tickets for fundraising events

The lawful basis on which we use this information
We collect and use Gift Aid information as required by HMRC. We send e-mail communications/newsletters to individuals who have consented to receive them.

Collecting information
Data is provided to us on a voluntary basis

Storing data
We use computer systems to hold data securely as required by the GDPR.

How long we keep your data
We hold Gift Aid and accounting data for 6 years (and possibly longer) after the financial year to which they relate.

If you have consented to receive e-mail communications from us we hold your e-mail contact details until your newsletter request is cancelled.

Who we share information with
We do not share personal information with any person or organisation except our Independent Examiner (for review of our accounts), HMRC (for Gift Aid) and MailChimp (newsletter distribution). We use MailChimp as our marketing automation platform. E-mail contact details will be transferred to MailChimp for processing in accordance with (https://mailchimp.com/legal/privacy/) and (https://mailchimp.com/legal/terms/)

Requesting access to your personal data
Under data protection legislation, you have the right to request access to information about you that we hold. To make a request for your personal information, contact the Company Secretary, Operation Imprezza via info@operation-imprezza.org

If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/

Contact
If you would like to discuss anything in this privacy notice, please contact:
Chair, Operation Imprezza via info@operation-imprezza.org